Finance management system – UBW (Agresso)

PS! This service has been transferred  to the Government Agency for ICT Services in Research & Education

PS! this is no longer a service provided by Uninett. The finance management system UBW/Agresso was procured by the Ministry of Education and Research and is supplied by Unit - the state directorate through a solution providing the customer with around-the-clock access to an operational finance management and accounting system. This high-quality system is very flexible, and can easily be tailored to work with a public finance management strategy and reporting requirements laid down by the Ministry of Education and Research and other public agencies. The individual customer has ownership of and responsibility for entering accounting data and all other relevant information into the system. 
Target group: 

The UBW/Agresso finance management system is supplied by UNINETT, and the solution is tailored to the needs of all state universities and university colleges in Norway. This service was originally established for small and medium-sized institutions, but 20 universities and university colleges are currently affiliated with the solution.  It is also possible for customers to connect to the existing solution. As the original license was procured by the Ministry of Education and Research for a specific number of institutions, other customers would normally have to purchase an UBW/Agresso license to take part.    

Conditions: 

This service is offered through an operating solution for the UBW/Agresso software. UBW/Agresso was procured by the Ministry of Education and Research through a joint, public procurement process for all participating universities and university colleges.

One condition for use is that the institution must either be on the list of customers or purchase a license on its own. A preliminary project for reprocurement has been launched. In addition, the following conditions apply: The institution must

•     have Uninett as its Internet service provider (be connected to the research and education network)

•     have an internal accounting department

Description of the service: 

The finance management system and available functions are adjusted to the needs of universities and university colleges through continual consultation and customer influences. The finance management system is furthermore well integrated with other finance management and administration systems supplied by Unit - the directorate.

This service is tailored to work with the sector’s primary requirements for ICT architecture and security, and the system is more or less closely integrated with the following services:

•    Purchase and invoice system

•    Payroll/HR system

•    Project management tools

•    Joint study administration system.

Costs: 

An annula fee covers all costs associated with the maintenance, operation and user support of the finance management system. This fee also covers the hourly rates of employees carrying out work associated with the service. New customers must pay a lump-sum amount in start-up costs.

Additional modules, should any institution wish to procure them, may be procured directly under the framework agreement with Evry.

Organization of the service: 

The service is regulated by a specific set of agreements. UNINETT has taken on the role of customer coordinator by managing these agreements.

A prioritization council sanctioned by the Ministry of Education and Research comprises financial executives from participating institutions and make final decisions that affect customer prioritizations and the management of the service. This council consults with an executive committee comprising accounting executives and active users of the system.

The directorate has also taken on the role of responsible operations service provider, with the ICT departments at Oslo and Tromsø as subsuppliers of technical operations.

Contact info: